This is the last of our series on RULONA questions that PAN has answered during the last six months since the new notary law became effective.
Q: Am I required to have the signer to sign my journal?
A: No. However, you are not prohibited from making the request. Department of State proposed regulation 167.32 (b) states that the notarial journal “may contain the signature of the individual for whom the notarial act is performed …” You may use the Remarks column for this purpose.
Q: If I take an acknowledgment for two or more people, do I have to squeeze all their information into one of the numbered lines in the notarial journal? It seems more logical that I should use a numbered line for each signer regardless of the number of times I place my official stamp.
A: The lines in the journal are preprinted consecutively to comport with the Department of State’s proposed regulation 167.33 (d): “Each line … must be consecutively numbered from the beginning to the end of the page … A line or entry number must be preprinted.” If you must use the next consecutively numbered line in the journal to accommodate more information, make sure you cross out or otherwise annotate the line number to indicate that the information on that line is not a separate notarial act but belongs to the line above it. Remember, each notarial act (each time you place your official stamp and signature), NOT each signer, gets a numbered entry in the journal. One notarial act, no matter how many signers, requires one numbered entry.