If you’ve gotten married or divorced since your last notary commission, you must notify the Department of State in Harrisburg and the recorder of deeds in the county of your office of record.
PAN has made it easy for our members. Simply go to our Web site at www.notary.org and click on the Member Portal tab. Type in your PAN customer number and password. Your password is your last name, all lower case. Your customer number is listed above your name and address on any correspondence PAN has sent to you.
Click on the PAN Forms link on the left side of the Web page. Scan down through the available PDF forms to PAN-11 – Change of Name Form and PAN-6 Change of Address Form. Follow the instructions on each form.
Notaries whose addresses have changed must inform the Secretary’s office and the county recorder of deeds office in writing within five days. There will be fees involved in changing your address at the recorder’s office, so call beforehand to determine the correct amount of fees.
If you have moved to a new county, you will have to register your signature with the prothonotary of your new county within 30 days. Call to determine the amount of the fee. A move to a new county or municipality will also necessitate the purchase of a new rubber stamp seal.
You have 30 days to notify the Secretary of State and the recorder of deeds in your county regarding a name change. You can continue notarizing documents using the name that’s on your current rubber stamp seal until your current commission expires and then reapply using your new name or you can purchase a new rubber stamp seal and register your new signature with the county recorder of deeds and begin signing with your new name.
Failure to register a name and/or address change may result in fines.
If you have any questions on the name and address change process, please call PAN’s customer service department at 1-800-944-8790 Monday through Friday, 9 a.m. to 4:30 p.m.
For those notaries who are not PAN members, you can go online to the Secretary of State’s Web site to obtain the necessary name and address forms. The address is: http://www.dos.state.pa.us/portal/server.pt/community/update_your_information/12650