When an apostille is requested, the Department of State checks the notarized document to see whether it is a certified copy of an official record.
A notary should not be making copies of federal or other states’ official documents, then attaching notarized statements to them.
According to the Department of State, customers wanting certified copies of federal or other states’ documents should go to the proper custodian(s). For example, corporate documents filed with the Delaware Secretary of State should be certified and apostilled by that state’s Secretary of State. A birth certificate issued in New Jersey must be certified by the state registrar and then apostilled by the New Jersey Secretary of State.
Apostille requests can be mailed to: Pennsylvania Department of State, Bureau of Commissions, Elections and Legislation, Room 210 North Office Building, Harrisburg, PA 17120-0029.
Enclose a personal check, money order or cashier’s check made payable to “Commonwealth of Pennsylvania” in the amount of $15 per document. Cash will not be accepted. Processing time for mail-in requests is typically less than five business days. Processing time does not include mailing time.
Walk-in service is also available. Apostille walk-in requests are processed while the customer waits and are accepted Monday-Friday, 8:30 a.m. to 4 p.m., except on state holidays.