The Property Records Industry Association board of directors formally adopted the white paper, “Notary Best Practices for Recordable Documents” that encourages specific standards to assist recorders, notaries who handle recordable documents, and the commissioning authorities who appoint and oversee notaries.
Co-chaired by Marc L. Aronson, president of the Pennsylvania Association of Notaries and Nancy Becker, recorder of deeds for Montgomery County, the white paper covers the “best practices” for notaries including:
- separate notarial forms
- acknowledgment wording on recordable documents
- affixing an official seal of office on a notarial form of a recordable document
- making corrections on recordable documents
Highlights of the best practices for commissioning authorities include:
- proper screening of notary applicants for evidence of misconduct
- the keeping of an accurate record of each notarial act the notary performs
- the traditional combination of physical presence and proper identification of the document signer to ensure the integrity of the notarial act
- the promotion of education and testing to increase notaries’ awareness, professionalism and ethical conduct
- the bonding of notaries as a measure of protection to the general public
- the supporting of statutues and regulations for the appointing and commissioning authorities to punish or remove notaries from office
In addition to the best practices, PRIA also reiterates its stance on the fundamental role of the notary as an impartial witness of a signing as equally relevant in electronic documents as in paper documents.
To read the white paper in its entirety, please visit the PRIA Web site at: http://www.pria.us/i4a/pages/index.cfm?pageid=3705.
If you have any questions, feel free to contact Marc L. Aronson at 800-944-8790 or E-mail him at [email protected].