It’s common to see documents requiring acknowledgments that need signed by more than one person.
A document may have more than one acknowledgment included or attached. If all the signers of a document do not acknowledge their signatures, the document may be publicly recorded with only one signature acknowledged.
Additionally, if there are multiple signatures on a document and all the signatures have been acknowledged, but only one of those acknowledgments is valid, the document may be publicly recorded.
Not everyone who signs a document needs to have his or her signature acknowledged at the same time.
When dealing with multiple acknowledgments:
- Demand personal appearance and properly identify each signer who wishes to acknowledge his or her signature.
- Only those signers who appear in person and are properly identified may have an acknowledgment taken. A signer who does not appear may have a separate acknowledgment taken at a later time.
- Each signer who appears and is identified should be listed by name on the acknowledgment.
- Make sure that only the names of the signers who appear before you are on the acknowledgment you notarize. In the body of the acknowledgment, draw a line through any extra space left over after the last signer’s name. This prevents someone from adding the names of other persons who are parties to the instrument and making it appear as though all of the signatures had been acknowledged.
- Fill in the blanks on the form to show that more than one person acknowledged a signature. For example, make the words “person” and “name” plural by adding an “s” in the spaces following these words, and show that “they” rather than “he” or “she” executed the instrument.
If you have any questions about multiple acknowledgments on one document, please call PAN’s Customer Service Department at 1-800-944-8790 Monday – Friday 9 a.m. to 4:30 p.m.